Woman showing a WhatsApp Messenger icon

Resigning from a position is never easy, especially if you have been at the company for a while and have a great relationship with your boss and co-workers. 👋

However, people resigning from their jobs is a part of running a business, and it is just another part of the work environment. However, that doesn’t make it any easier to send that resignation message, and if you haven’t tried it before, here we give you an example of a resignation message through WhatsApp. 🚀

Reasons for Resignation

There are many different reasons for resigning from a job, and it doesn’t always have to be because of something bad happening. A reason for resigning could be:

  • Because you get a better job offer 🆙
  • Because you are looking for new challenges and experiences in your career 🤔
  • Because you are moving and want a job closer to your new home 🏠
  • Because you are offered a higher salary at another firm 💰

Of course, there could also be some negative reasons to why, you are resigning from your current job, which could be:

  • Because your boss is not the best (to say it kindly) 😡
  • Because you don’t get along well with your co-workers 😢
  • Because of stress 😓
  • Because you are not happy in your current job, and it affects your work-life balance 👎

Steps for Resigning via WhatsApp

  1. Write a Formal Message:
    • Start with a polite greeting.
    • Clearly state your intention to resign.
    • Mention your last working day, respecting any notice period required by your contract.
    • Express gratitude for the opportunities and experiences you’ve had with the company.
    • Offer assistance during the transition period if possible.
  2. Send During Business Hours:
    • Send your resignation message during standard business hours to ensure it is received and acknowledged promptly.
  3. Follow Up with Formal Documentation:
    • If possible, follow up your WhatsApp message with a formal resignation letter via email or physical delivery. This ensures there is an official record of your resignation.

Resignation template for WhatsApp

If you are looking for a good and worthy way to resign from your job through a WhatsApp message, then look at this template for inspiration to, how you can construct your own resignation message.👇

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day, considering the notice period]. I have greatly appreciated the opportunities and experiences I have had while working here, and I am grateful for the support and guidance you and the team provided. I am committed to ensuring a smooth transition and am willing to assist in handing over my responsibilities in the coming weeks.

Thank you once again for everything.

Best regards,

[Your Name]”

Tips for Resigning via WhatsApp

  1. Be Clear and Concise: Keep your message straightforward and to the point. Avoid long explanations or emotional expressions.
  2. Be Professional: Use proper language and maintain a professional tone throughout the message.
  3. Confirm Receipt: Ensure that your message has been read and acknowledged. You may ask for a confirmation of receipt if necessary.
  4. Maintain a Positive Tone: Even if you are leaving due to negative experiences, keep your message positive and professional.
  5. Prepare for Immediate Questions: Be ready to answer any immediate questions or clarifications from your employer once they receive your resignation.

Potential Legal Implications when Resigning through WhatsApp

When considering resigning through WhatsApp, it’s important to be aware of potential legal implications. Depending on your employment contract and local labor laws, resignations may need to be submitted in a formal written format, such as a signed letter or an email, to be legally binding. Some employers might not accept WhatsApp messages as an official resignation notice due to the informal nature of the platform. To avoid any legal complications, review your employment contract and consult with your HR department or a legal professional to ensure that your resignation via WhatsApp is recognized and compliant with any legal requirements. If there are any doubts, it’s prudent to follow up your WhatsApp message with a formal resignation letter to provide a clear, documented record of your intention to resign.

Remember this when using WhatsApp

When using WhatsApp to submit your resignation, there are several important considerations to keep in mind. Firstly, recognize that WhatsApp is generally less formal than traditional communication methods. If your employer typically handles matters in a formal manner, it might be more appropriate to resign via email or in person.

However, if your workplace has a more casual communication style and frequently uses WhatsApp, it may be an acceptable medium for your resignation. WhatsApp allows your message to be delivered quickly and easily, giving your employer immediate notification and the opportunity to respond promptly.

Being respectful is a number one as your current employer and colleagues can be valuable connections in your professional network. Leaving on good terms ensures that you preserve positive relationships, which can be beneficial for future references, job opportunities, or collaborations.

You can also have a look at some of our other WhatsApp message templates. 👇

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By César Martín (ToChat.be)

We develop WhatsApp solutions, WhatsApp API and WhatsApp Widgets. Please contact us for more information. We are here to help you.